Correct Care Solutions Mental Health Secretary in Charleston, Maine


Our Mental Health Secretary provides clerical and administrative support to the Mental Health Department. Maintains all mental health records according to policy and procedure, including maintaining confidentiality of records.



  • High School Diploma or G.E.D.


  • Has a broad range of skills including time management, word processing, typing, filing and other clerical skills

  • Ability to interact with diverse health care professionals and inmates


  • Current CPR certification

  • Any other certifications (such as First Aid) required by contract


  1. Responsible to execute secretarial/clerical duties for staff as assigned by the Mental Health Coordinator/Mental Health Director. Responsible for informing the Mental Health Coordinator/Mental Health Director of any difficulties in handling assigned work, so priorities can be established to ensure essential tasks are completed

  2. Responsible to interrelate and work effectively with all mental health staff, the Facility staff and the inmate population as required

  3. Responsible to abide by the security regulations of the Facility and the rules/regulations of the institution

  4. Responsible for maintaining the confidentiality of inmate information in accordance with CCS and Facility policy, as well as the standards of the American Psychological Association, National Commission on Correctional Health Care, and the American Correctional Association

  5. Prepare, duplicate and distribute written reports as requested by Mental Health Coordinator or Mental Health Director (e.g. staff meeting minutes, staff schedules, Special Needs lists, and correspondence)

  6. Maintain relevant mental health departmental files in an orderly manner

  7. Monitor availability of mental health staff to facilitate timely staff notification of situations needing attention

  8. Monitor inmates who come to the mental health area for appointments. Informs corrections officers of inappropriate inmate behavior requiring attention

  9. Provide telephone coverage, ensuring polite, cooperative responses to caller(s), accurate documentation of messages, and timely routing of messages to staff members

  10. Ensure timely pick-up and distribution of departmental mail

  11. Maintain departmental list required to monitor activities of the services (e.g., counseling waiting list, group lists, Clinical Services Reports)

  12. Formulate and distribute emergency "on-call" schedule for mental health staff

  13. Monitors office supply and testing materials inventory to facilitate appropriate ordering of supplies

  14. Monitor the general maintenance of mental health department. Updates information on department's bulletin board(s). Notifies maintenance department when repairs are needed

  15. Provides clerical services for staff psychiatrist as requested (e.g., preparation of inmate passes, pulling files for clinics)

  16. Complies with employee standards of the Facility. Compliance includes, but is not limited to, the maintenance of a working environment and personal appearance consistent with professional responsibilities, development of harmonious working relationships, and timely notification of supervisory personnel of absences from institution

  17. Must be able to obtain and maintain security clearance.

  18. Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.

  19. Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.

  20. Must be alert at all times; pay close attention to details.

  21. Must be able to work under stress on a regular or continuous basis.

  22. Post orders, if applicable, per site contract.

  23. Perform other duties as assigned.

CCS is an EOE/Minorities/Females/Vet/Disability Employer

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Job 18-49848

Location ME, Charleston

Facility Mountain View Correctional Facility

Type Regular Part-Time

Shift Day